Office Manager

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Job Description

Office Manager

My client a leading law firm in the Top Legal 500 who have a diverse client base, from local to national and international clients are now recruiting for an experienced Office Manager. As an experienced Office Manager you will have gained experience in either a law firm or professional services environment. This role will be based in the companies reception area ensuring a professional experience for all visitors.

The Role

• Responsible for managing the front of house team both in offices
• Coordinate the facility activities with regards to building maintenance , access and work environment safety
• Manage relationships with vendors and service providers, and suppliers
• Manage the firms facility issues reporting system
• Monitoring and ordering supplies for the office
• Oversee the firm’s facility issues reporting system
• Assist the Chief Operating Officer with managing facility budgets
• Support the Operations team as and when required including assisting with compliance, Accounts & HR
• Assist the marketing team with office events
• Maintain reception areas and meeting rooms
• Responsible for ensuring the reception areas and meeting rooms are maintained to a high standard
• Arrange for regular maintenance of equipment and internal systems (e.g. heating systems , alarms ,security cameras)
• Attend the office out of hours on an ad hoc basis when services cannot be completed during office hours
• Answer / field telephone calls and respond to any email based enquiries
• Responsible for overseeing any team moves and office relocations

The Candidate

• Proven Office Management experience or a similar role desirable within a Law firm or professional services environment
• Understanding of safety regulations in offices
• Excellent written and verbal communication skills essential
• High level of attention to detail and the ability to manage various tasks with varying priorities
• Whilst this role is based in Colchester there will be a requirement to maintain a regular presence at the Clacton office (Ideally once per week)
• A pro- active ,professional and friendly attitude
• Be comfortable in dealing with staff at all levels
• Hours Monday – Friday 9.00am – 5.00pm
• 22 days annual leave , plus bank holidays and additional 3 days for Christmas closure
• Pension
• Health Cas Plan Scheme upon successful completion of a six month probation period
• Friendly working environment

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